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  • Dictation

    • Portable digital dictation devices through Olympus and/or Philips digital recorders
    • Physicians able to keep same dictation habits
    • Voice file upload is automated (no longer "lose" voices)
    • Transcribed reports linked to voice files
    • 1-800 # available
    • Upload from any in-house system, DVI, Lanier, Dictaphone, etc


    Platform

    • MT's have access to patient demographics and appointment schedules online
    • MT's able to route transcription to QA administration
    • QA notes attach online to transcription for medical record staff and physicians to provide feedback and assure speedy processing
    • Both in-house and Voice Systems MT's able to access to utilize platform
    • Physicians assigned to specific MT to provide top quality work
    • Searchable database
    • Patient demographics can be imported into documents for error-free account numbers and patient names


    Interfaces

    • With any practice management application
    • With any existing or future EMR application
    • HL7 Interface options


    Document Delivery & Distribution

    • E-signature available
    • All documents available online indefinitely
    • Voice files available online for one year and can be set up on client server indefinitely
    • Documents sent in real time to desktop folders on selected computers
    • Documents sent real time to printer of choice or set to hold and print at user discretion
    • Auto faxing available
    • Your logo can be on every document
    • Physicians can view reports from any internet connection


    Audit Trails

    • History of all users who accessed files per HIPAA guidelines, with printable audit trails
    • Voice and text archived together online for verification


    Options

    • Auto faxing
    • Permanent storage of documents
    • Customizable templates
    • Auto printing


    Hardware

    • We are authorized dealers for Philips and Olympus America professional dictation products

    Office Location

    Voice Systems
    3708 Thomas Drive
    Panama City Beach, FL 32408
    Olympus America Proline Dealer